Dragon Sourcing successfully executed a strategic sourcing project for a design and innovation consultancy seeking manufacturers for an innovative hotel capsule concept in Edinburgh. The objective was to source 236 modular pods with integrated technology, ensuring timely delivery and installation in Edinburgh by January 2025.
Key Steps and Achievements
The project followed a structured two-stage approach, beginning with comprehensive demand analysis and supplier identification, followed by detailed qualification and bidding processes. Dragon Sourcing leveraged its proprietary e-sourcing tool GSP to identify potential suppliers across eight Eastern European countries.
Demand Analysis and Supplier Identification
- Identified 76 potential suppliers across eight Eastern European countries using databases, fairs, and B2B platforms.
- Conducted rigorous pre-screening, with only 10 suppliers meeting technical and quality benchmarks.
RFI/RFQ Process
- Administered Non-Disclosure Agreements (NDAs), securing 7 signed agreements.
- Distributed RFI/RFQ documents to shortlisted suppliers, with responses from 3 vendors that matched client requirements.
- Evaluated suppliers using a balanced scorecard approach, considering quality, compliance, and capacity.
Outcome
- Out of 76 suppliers, 3 met the strict criteria for producing and installing 236 pods.
- Transportation involved logistics planning for 10 trucks and local vehicles due to site constraints.
- Installation required a 16-member assembly team completing work within 25 days.
The final supplier assessment utilized a balanced scorecard approach, evaluating businesses across multiple criteria, including production capabilities (30%), quality management (30%), business information (20%), and social responsibility (10%). The thorough evaluation process ensured that selected suppliers could meet the January 2025 delivery deadline while maintaining high-quality standards.
The project successfully identified qualified manufacturers capable of producing and installing the innovative hotel capsule concept, providing the client with viable options for their ambitious hospitality project. Dragon Sourcing’s systematic approach and detailed reporting enabled informed decision-making for this specialized manufacturing requirement.